Notary

Everything You Need to Know About Remote Online Notarization (RON)

Imagine getting your documents notarized without ever leaving the comfort of your home—or even your couch. That’s exactly what Remote Online Notarization (RON) makes possible. Whether you’re signing a real estate document from across the country or need a Power of Attorney notarized while traveling abroad, RON allows you to connect with a certified notary and complete the process virtually. But what exactly is RON, how does it work, and is it really as secure as it sounds? Here’s everything you need to know to decide if online notarization is right for you.

What Is Remote Online Notarization (RON)?

Remote Online Notarization, or RON, is the digital version of a traditional notary appointment. Instead of meeting in person, you and the notary connect through a secure video platform. You upload your document, verify your identity, and sign—all while the notary watches and guides you through the process. Once it’s complete, the notary seals your document electronically, and you’re done!

How Does It Work?

RON is designed to be simple and secure. Here’s a quick rundown of how the process typically works:

  • Upload Your Document: You start by uploading your document to a secure online platform provided by the notary service.
  • Identity Verification: Before the session begins, you’ll go through a two-step identity verification process. This usually involves answering a few personal questions (similar to a credit check) and taking a picture of your ID. This extra layer ensures the notary knows exactly who you are.
  • Start the Video Session: You and the notary join a live, recorded video call. The notary will confirm your identity again, ask a few questions, and then walk you through signing the document electronically.
  • Electronic Signature and Notarization: Once your document is signed, the notary applies their electronic notarial seal, and voilà—your document is officially notarized!
  • Receive the Completed Document: After the session, you’ll receive the notarized document via email, ready to download and share as needed.

Why Choose RON? (The Perks)

So, what makes RON so appealing? Here are a few of the top benefits:

  • Convenience, Redefined: No more commuting to a notary’s office or coordinating in-person schedules. You can complete the entire process from your home, office, or anywhere with an internet connection.
  • 24/7 Availability: Need a document notarized at 10 PM? No problem. RON platforms often have notaries available around the clock, making it a lifesaver for urgent matters or different time zones.
  • Perfect for Long-Distance Transactions: Whether you’re buying property in another state or need to finalize paperwork while traveling, RON is ideal for signers who can’t be in the same room as the notary.
  • Secure and Legal: RON sessions are recorded, providing an additional layer of security and proof of the transaction. Plus, each step of the process uses encrypted technology, making it as safe (if not safer) than traditional notarization.

Is RON Legal in My State?

The short answer? It depends. While RON is becoming increasingly popular, its legality varies from state to state. Some states have fully embraced RON, allowing any licensed notary to perform it, while others are still catching up. Here’s the good news: if your state allows RON or if the notary’s state allows it, you can use it—even if you’re out of state or traveling internationally. Just make sure to verify your state’s rules before booking a RON session.

What Kind of Documents Can Be Notarized with RON?

In most cases, RON can be used to notarize almost any document you’d typically bring to a traditional notary. This includes:

  • Real estate documents (think mortgages, deeds, and refinancing agreements)
  • Power of Attorney forms
  • Affidavits and sworn statements
  • Wills and trusts (depending on your state’s regulations)
  • Loan agreements
  • And much more!

Is RON Secure?

Absolutely. One of the biggest concerns people have about RON is security—and for good reason. After all, you’re sharing sensitive information online. But here’s the deal: RON platforms are built with security in mind. They use advanced encryption, multi-step identity verification, and tamper-proof technology to ensure that everything is airtight. Plus, every session is recorded and archived, so if there’s ever a dispute, there’s a digital record to back you up.

When Should You Not Use RON?

While RON is convenient, it’s not perfect for every situation. Here are a few cases where you might want to stick to a traditional or mobile notary:

  • If Your Document Requires Wet Signatures: Some documents, like certain mortgage forms, may still require physical signatures to be valid.
  • If You’re Not Comfortable with Technology: If you struggle with video calls or uploading documents, RON might feel more stressful than it’s worth.
  • If Your State Doesn’t Allow It: Not all states have caught up with the digital revolution, so make sure your specific document is eligible before you start.

How to Get Started with RON

Ready to give Remote Online Notarization a try? Here’s what you need to do:

  • Find a Qualified RON Notary: Not every notary is authorized to perform RON. Make sure to work with a certified online notary who’s equipped with the right technology and legal credentials.
  • Check Your Document’s Eligibility: Not every document is RON-friendly, so verify that your specific form can be notarized online.
  • Set Up a Quiet, Private Space: Since the session will be recorded, make sure you’re in a quiet, well-lit area with a strong internet connection.
  • Have Your ID Ready: Keep your ID handy for the identity verification process. A clear, well-lit photo is a must!

Final Thoughts: Is RON Right for You?

Remote Online Notarization is revolutionizing the way we notarize documents. It’s quick, secure, and incredibly convenient—especially if you’re juggling a busy schedule or working remotely. So, if you want to save time, skip the hassle, and still get your documents notarized legally and securely, RON might be your perfect solution.

Ready to give it a try? Contact me today to set up your Remote Online Notarization and experience just how easy getting a document notarized can be!

Similar Posts